An email signature is a block of text appended to the end of an email message often containing the sender’s name, address, phone number, web site link or other information you wish to share with your email recipients.

Your email signature is an easy way to show people you take your work seriously and what you’re up to. Adding an email signature is not only an easy and fast way to draw attention to your business, it’s free advertising.

To Create an Email Signature in Outlook

• Select Tools | Options… from the menu in Outlook.
• Go to the Mail Format tab.
• Click Signatures… under Signatures.
• Go to the E-mail Signature tab.
• Click New.
• Enter a name for your new signature.
• You can have more than one signature for different purposes.
• Click next.
• Type the desired text of your signature under Edit signature.
• Click Finish.
• Click OK.
• Click OK again.

To Create an Email Signature in Gmail

• Select Settings.
• There’s a signature option in the middle of the page.
• Type your signature into the box.
• Save your signature.

Now when you start a new email your customized signature will automatically be inserted allowing you to promote yourself and your business.