Posts Tagged ‘e-mail’

Understanding Email Aliasing

Email aliasing is a method that forwards emails sent to one email account to another email account. It is similar to the post office forwarding snail mail from your old home address to your hew home address when you move.

For example, let’s assume that your current Internet Service Provider (ISP) personal email address is: yourname@carolina.rr.com. You are also the owner of a business with a web site. You have purchased a domain name and web hosting service and wish to set up different email accounts for customer support, sales support, information about your services, and jobs opportunities. You have four different business email addresses. Your email addresses are support@yourcompany.com, sales@yourcompany.com, info@yourcompany.com, and jobs@yourcompany.com. In order to read all your email you would need to set up and check five separate email accounts, one for your personal email and four for your business. This can be tedious.

A better solutions would be to use email aliasing. Instead of opening and reading five email accounts you would only need to open and read one email account. Using email aliasing, all your business email will automatically forwarded to your personal email account yourname@carolina.rr.com. You can also use email aliasing to create a new person email address such as yourname@yourcompany.com. You now have a permanent personal email address. You can change your ISP without notifying all you personal and business contacts of the change. You simply contact your web hosting company and have them change the address where your email is being forwarded to. The change will be totally transparent to your existing contacts.

Email aliasing provides additional advantages. Email accounts on a server cost money and take up server disk space. Email aliasing allows the web hosting companies to charge less for their web hosting services. If you need affordable web design services and/or affordable web hosting, please consider Cire Web Site Design & Hosting. They have been in business since 1996 and have a proven track record and longevity.

Create an E-Mail Distribution List in Outlook

Do you send email to the same people over and over again? Instead of typing out the recipient’s names, create a distribution list.

1. Go to File
2. Click New
3. Click Distribution List
   The Distribution List window will open up.
4. Give a name to the list, then press “Select Members”.
   The Select Members window will open up.
5. Double Click on the names you wish to add.
6. After the contacts have been added to the members field click OK.
   This will close the Select Members window.

If you wish to add someone who is not on your contact list:

1. Press “Add New” in the distribution list window.
   The Add New Member window will open.
2. Enter the name of new member in the Display Name field.
3. Enter the e-mail address of the new member in the E-mail Address field.
4. Press OK and the new member will be added to your Distribution List.
5. Save and Close the Distribution List window.

When you want to e-mail this group just type in the name of the List rather than each recipients name.