Understanding Email Aliasing

Email aliasing is a method that forwards emails sent to one email account to another email account. It is similar to the post office forwarding snail mail from your old home address to your hew home address when you move.

For example, let’s assume that your current Internet Service Provider (ISP) personal email address is: yourname@carolina.rr.com. You are also the owner of a business with a web site. You have purchased a domain name and web hosting service and wish to set up different email accounts for customer support, sales support, information about your services, and jobs opportunities. You have four different business email addresses. Your email addresses are support@yourcompany.com, sales@yourcompany.com, info@yourcompany.com, and jobs@yourcompany.com. In order to read all your email you would need to set up and check five separate email accounts, one for your personal email and four for your business. This can be tedious.

Spam

Spam is the term that describes unsolicited advertisements sent by e-mail over the Internet. People who send spam are referred as spammers. Spammers are inundating the Internet with copies of the same advertising message, in an attempt to force the message on the public. The best way to protect yourself in the fight against spam is to learn more about spammers and the email they send.

Spammers

How to Create an Email Signature

An email signature is a block of text appended to the end of an email message often containing the sender’s name, address, phone number, web site link or other information you wish to share with your email recipients.

Your email signature is an easy way to show people you take your work seriously and what you’re up to. Adding an email signature is not only an easy and fast way to draw attention to your business, it’s free advertising.

To Create an Email Signature in Outlook

Yesterday, we discussed how to Create an E-Mail Distribution List in Outlook. Today we explain “Bcc” or Blind Carbon Copy.

“Bcc” allows you to send an e-mail without showing everyone the e-mail address of the recipients. It also is the polite thing to do. This way you’re not inadvertently sharing a person’s e-mail with a group of people they may not know, by including them in a mass email. You can also use the “Bcc” field to quietly notify a third party that a message has been sent.

Use of “Bcc” for long lists of addresses is important for two reasons:

Create an E-Mail Distribution List in Outlook

Do you send email to the same people over and over again? Instead of typing out the recipient’s names, create a distribution list.

1. Go to File
2. Click New
3. Click Distribution List
   The Distribution List window will open up.
4. Give a name to the list, then press “Select Members”.
   The Select Members window will open up.
5. Double Click on the names you wish to add.
6. After the contacts have been added to the members field click OK.
   This will close the Select Members window.